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Events Executive

Ref No. AA27014
Job Title Events Executive
Temp/Perm Permanent
Location Kidderminster
Salary Dependant on Experience
Hours Monday to Friday 9am to 5:30pm
Ref: AA27014

Title: Events Executive

Temp/Perm: Permanent

Location: Kidderminster

Salary: Dependant on Experience

The Company

An established & experienced specialist business who help their clients by taking care of their event and venue requirements.  They operate throughout the UK & deal with clients from a huge variation of industry sectors.

The Role

To provide a full event organising service to clients to cover venue sourcing & accommodation reservations, event management, administration & sales.

Responsibilities

  • Take event and accommodation enquiries from Clients and source suitable venues to meet the event specification, negotiate preferable rates, commission and facilities with venues / service providers.
  • Propose venues/services to clients verbally/in writing in accordance with the clients requirements
  • Coordinate final details for clients and call client/venue whilst event is taking place to check on progress where necessary
  • Process venue/service providers invoices
  • Prepare management information/service level agreements for key clients as required
  • Produce and update event project planners
  • Support with producing client proposals
  • Offer an event registration service for events in conjunction with the needs of each event, this may include preparation of event web site, registration pages and marketing information. Prepare and issue event joining instructions in accordance with each event’s needs.
  • In conjunction with the Event Manager compile and maintain income and expenditure statements for events as required
  • Liaise with speakers, exhibitors, press and other service providers and coordinate their requirements as required by each event.
  • Coordinate sponsorship as required by the clients
  • Coordinate all logistical arrangements for the event to include: venue and catering  arrangements, delegate flow etc
  • Support the Event Manager on the day at the event with providing an event management service
  • Coordinate the data collected during the evaluation process and provide a report to the client in accordance with their requirements.
  • Follow up any sales opportunities
  • Visit and inspect venues to assess the standard of facilities

Requirements

  • It is ESSENTIAL that applicants have a strong administration & customer service background
  • Knowledge/experience of events/venue hire/sourcing highly beneficial
  • Must have strong Excel skills to include basic formulas
  • Excellent communication skills, both written and oral
  • Strong organisational skills with the ability to multi-task
  • A logical approach with good forward planning skills

Based in Kidderminster.

Monday to Friday 9am to 5:30pm.

Salary Dependant on Experience






The Company

An established & experienced specialist business who help their clients by taking care of their event and venue requirements.  They operate throughout the UK & deal with clients from a huge variation of industry sectors.

The Role

To provide a full event organising service to clients to cover venue sourcing & accommodation reservations, event management, administration & sales.

Responsibilities

  • Take event and accommodation enquiries from Clients and source suitable venues to meet the event specification, negotiate preferable rates, commission and facilities with venues / service providers.
  • Propose venues/services to clients verbally/in writing in accordance with the clients requirements
  • Coordinate final details for clients and call client/venue whilst event is taking place to check on progress where necessary
  • Process venue/service providers invoices
  • Prepare management information/service level agreements for key clients as required
  • Produce and update event project planners
  • Support with producing client proposals
  • Offer an event registration service for events in conjunction with the needs of each event, this may include preparation of event web site, registration pages and marketing information. Prepare and issue event joining instructions in accordance with each event’s needs.
  • In conjunction with the Event Manager compile and maintain income and expenditure statements for events as required
  • Liaise with speakers, exhibitors, press and other service providers and coordinate their requirements as required by each event.
  • Coordinate sponsorship as required by the clients
  • Coordinate all logistical arrangements for the event to include: venue and catering  arrangements, delegate flow etc
  • Support the Event Manager on the day at the event with providing an event management service
  • Coordinate the data collected during the evaluation process and provide a report to the client in accordance with their requirements.
  • Follow up any sales opportunities
  • Visit and inspect venues to assess the standard of facilities

Requirements

  • It is ESSENTIAL that applicants have a strong administration & customer service background
  • Knowledge/experience of events/venue hire/sourcing highly beneficial
  • Must have strong Excel skills to include basic formulas
  • Excellent communication skills, both written and oral
  • Strong organisational skills with the ability to multi-task
  • A logical approach with good forward planning skills

Based in Kidderminster.

Monday to Friday 9am to 5:30pm.

Salary Dependant on Experience





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