6 Month FTC Accounts Assistant

Posted 22 April 2024
Salary Up to £25000 per annum
LocationGreat Malvern
Job type Contract
Contact NameJennie Lessemun

Job description

Immediate start is required for this Accounts Administrator role on a 6 month FTC.

Your role will include invoices, processing fees, purchase ledger, credit control and other general accounts duties as required.

35 hour week Mon - Fri

Please be aware this role is fully office based.

Key duties and responsibilities: will include...

To assist the Fees Manager with

· Preparation of school fee bills and providing sales ledger support.
· Resolving telephone and email queries from parents and colleagues concerning fee
billing in a timely manner.
· Calculating and processing any fee adjustments including bursaries, scholarships, and
· Processing extra charges for trips, activities, and other pupil recoverables onto the fee
bills, liaising with relevant staff.
· Ensuring records are appropriately maintained.
· Posting pupil charging on to the billing system
· Preparing estimated and advanced invoices
· Calculating and applying Nursery Education Funding
· Performing reconciliation and posting of transactions from the online payments system to
the general ledger.
· Monitoring payment of fees invoices and providing analysis on the debtor's position.
· Credit control procedures in line with agreed policies and liaise with relevant parties.
· Maintaining pupil number records.
· Processing adjustments to correct any mis-postings.
· Any other duties as required including assisting with preparation of information for the
year-end audit.

To assist the Senior Purchase Ledger Administrator with

· Setting up new supplier accounts and maintaining supplier records.
· Liaising with suppliers on matters relating to purchasing, invoicing and payment of
invoices. This includes addressing supplier enquiries and finding solutions to problems.
· Check all invoices against the companies purchase order system and ensure that the
VAT is correctly calculated and inputted.
· Ensure suppliers are paid in line with payment terms.
· Complete reconciliation of supplier statements.
· The daily bank reconciliation.
· Administer the expenses system and ensure the expenses policy is adhered to.

Safeguarding Responsibilities:
· To promote and safeguard the welfare of children and young persons with whom you
come into contact.
· To report any safeguarding concerns, including low level concerns, to the Designated
Safeguarding Lead or their Deputy in a timely manner.

Your skills and experience will include...

IT skills including Microsoft Excel
Excellent attention to detail and
Strong analytical skills
Excellent written and verbal communication skills
Ability to maintain confidentiality at all times
Strong team player and able to build effective and supportive relationships with colleagues
Self-motivated and able to work on own initiative