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Operations and Business Support Coordinator

  • Location

    Great Malvern

  • Sector:

    Commercial

  • Job type:

    Permanent

  • Salary:

    Negotiable

  • Contact:

    Kate Turnbull

  • Contact email:

    kate@hewett-recruitment.co.uk

  • Job ref:

    KT 32659_1633512514

  • Published:

    10 days ago

  • Expiry date:

    2021-10-20

  • Startdate:

    ASAP

Operations and Business Support Coordinator

If you are an individual who thrives on being the key support within a team, can meet deadlines as requested and respond to an ever changing workload, this could be a fantastic opportunity for you. Working within a small, thriving company where team ethos and prioritisation is key, you will be instrumental in streamlining processes and supporting key Project Managers.

With exceptional administration and organisational skills, it is essential that you are highly proficient on all Microsoft Office packages and be confident in formatting and presenting reports.

Some key duties and responsibilities will include (but not be limited to):

  • Supporting the team on a daily basis with the preparation and presentation of files
  • Being the first point of call for incoming queries
  • Typing notes from meetings
  • Responding to emails on behalf of the team
  • Managing the Project Managers' and MD's diaries and creating events
  • Organising events both internally and on behalf of clients
  • Managing and maintaining Health and Safety files
  • Organising training for staff as required
  • Arranging accommodation for site based staff and contractors as required
  • Taking responsibility for general office organisation

In addition to the standard administrative duties, the successful candidate will also have the opportunity to support on:

  • Coordinating tender addendums
  • Working with the Project and Site Managers to coordinate all construction drawings and ensure they are issued to the relevant subcontractors
  • Obtaining quotations from suppliers

Some key skills and experience required:

  • Outstanding administration and organisational skills
  • Previous experience working in a similar position such as operations, senior administration, office management
  • Highly proficient in all Microsoft Office packages
  • Exceptional verbal and written communication skills
  • Excellent attention to detail and highly accurate
  • Ability to prioritise workload and meet deadlines
  • A willingness to assist with tasks as required

Our client is based in Malvern and as well as offering a highly competitive salary. Due to the nature of the position, the role is office based. Hours of work to be discussed on application.