Venue Sourcing Administrator

Posted 18 January 2024
Salary Up to £23000 per annum
LocationWest Midlands
Job type Permanent
Contact NameAnthony Andrews

Job description

The Role

A great opportunity to join a busy and vibrant team, supporting them with a number of administrative and financial duties, as well as looking after and support a key client account. You should have strong organisational and communication skills, excellent attention to detail and be capable of working on your own initiative.

Office administration experience is essential and previous venue sourcing experience is beneficial but not essential.


  • Ensure all documentation is completed and saved onto the system.
  • Ensuring all ISO paperwork is completed for each project.
  • Maintaining and updating the delegate registration site.
  • Main point of contact for delegate queries.
  • Extracting accurate rooming lists from delegate registration platform.
  • Sending out joining instructions to delegates as required.
  • Checking and approving invoices for payment.
  • Liaising with finance to raise invoices in a timely manner.
  • Assisting with general venue sourcing.


  • Administration experience is essential.
  • Previous venue finding experience is desirable but not essential.
  • Excellent communication skills, both written & oral.
  • Ability to be proactive & use your initiative.
  • Excellent IT skills (Word, Excel, Outlook, Access).
  • Ability to prioritise responsibilities under pressure & deliver to deadlines.
  • Time management & organisational skills.
  • Remain calm under pressure.


  • 25 Days Holiday + Bank Holidays (rising with service).
  • Life Assurance.
  • Bonus Scheme.
  • Hybrid working available (3 days in office / 2 days from home).

Monday to Thursday 9am to 5:30pm, Friday 9am to 5pm.

Based in Stourbridge (own transport required due to rural location).

Salary £23,000.