Planning & Scheduling Co-ordinator

Planning & Scheduling Coordinator

If you are you a highly organised and proactive individual with a flair for multitasking and problem-solving, this would be a great opportunity to join a 'hands on' and supportive organisation. This role will be at the centre of operations, confidently liaising with engineers, project managers, and contractors on a daily basis to coordinate schedules, manage resources, and drive projects forward.

Some key duties and responsibilities will include (but not be limited to):

• Coordinating daily communications with engineers and project managers to ensure alignment across all project activities
• Managing and optimising resource allocation across departments, using data-driven insights to improve efficiency
• Monitoring project progress and updating internal systems with accurate schedule data and forecasts
• Confidently liaising with contractors to confirm bookings, resolve issues, and ensure clear communication throughout the project lifecycle
• Organising logistics including transport, accommodation, and site access to support seamless project delivery
• Maintaining project documentation, trackers, and shared drives to ensure version control and easy access to information
• Supporting the wider team with administrative tasks, order processing, and customer communication

Key skills and experience required:

• Strong administration and organisational skills and the ability to juggle multiple priorities at once
• Excellent communication skills - written, verbal, and interpersonal
• Confidence in engaging with engineers, project managers, and external contractors
• A proactive, solutions-focused approach with the initiative to think creatively
• Previous experience in project coordination, planning, or a similar administrative role
• Proficiency in Microsoft Office and familiarity with Sage or similar systems
• A customer-focused mindset with a drive to deliver quality and efficiency

Malvern outskirts / Full time, office based 8.30am - 4.30pm

Up to £28k (depending on experience)